Administrative Assistant - Finance

Control of Accounts Payable, Accounts Receivable (Billing), collection of overdue payments, and support for Payroll Department routines.

1. Financial and accounting routines

• Enter and track accounts payable and accounts receivable, ensuring deadlines are met.
• Control and update the cash flow daily.
• Perform billing and issue invoices, including rental invoices for goods.
• Verify calculations of taxes and duties (ISS, ICMS when applicable) and maintain compliance with legislation.
• Populate and keep the ERP system updated with financial information.

2. Organizational and documentary control

• Keep contracts, receipts, and financial reports organized in physical and digital formats.
• Ensure all documentation related to payments, receipts, and contracts is duly archived.
• Create and update control spreadsheets in Excel (intermediate/advanced level).

3. Operational and administrative support

• Support month-end closing, verifying financial data and reports.
• Prepare management reports for performance tracking.
• Monitor rental contract expirations and ensure timely renewals or terminations.

4. Relationship and communication

• Interact with clients and suppliers for clarifications, negotiation of payment terms, and conditions.
• Maintain clear communication with sales, logistics, and maintenance departments for demand alignment.
• Attend to clients, providing administrative support and maintaining good business relationships.

5. Knowledge of the equipment rental sector

• Follow information about the types of equipment rented and their applications.
• Support the management of rental contracts, verifying clauses, deadlines, and usage conditions.