Assistant Administration & Finance (m/f/d)

About us

Patch & Sparks combines technology, data and consulting in the PPM environment (OnePlan, Planisware and other tools) to make companies more digital and efficient. We are an internationally growing team with locations in Germany, Israel and the USA.

We are a growing mid-sized company with short decision-making paths and an open corporate culture. To strengthen our team, we are looking for an experienced personality immediately for 20h/week who thinks about administration and finance holistically, takes responsibility and actively shapes our internal processes.

Tasks

Your tasks

Administration & Organization

• Overall responsibility for commercial administration and back office
• Organization and optimization of internal processes
• Support of the management in Germany and the USA in day-to-day operations
• Contract and document management
• Coordination of external partners and service providers

Finance & Accounting

• Independent processing of current financial accounting
• Checking, posting and releasing incoming and outgoing invoices
• Responsibility for payment transactions, liquidity overview and dunning
• Preparation of monthly, quarterly and annual financial statements
• Close cooperation with tax advisors, banks and authorities

Controlling & Reporting

• Creation of financial reports, evaluations and key figures
• Budget monitoring and cost control
• Support for forecasts and financial planning
• Ad-hoc analyses for the management

Personnel administration

• Preparation of payroll accounting
• Maintenance of personnel files and administrative HR processes
• Management of vacation and absence times

Qualification

Your profile

• Completed commercial training or studies (e.g. business administration, finance, accounting)
• Several years of professional experience in the area of administration & finance, ideally in a SME environment
• Very good knowledge of accounting and commercial processes
• Structured, independent and solution-oriented way of working
• High sense of responsibility and hands-on mentality
• Safe handling of Excel, Word and accounting software; Project management software knowledge is an advantage
• Very good German and English language skills, both written and spoken

Benefits

We offer

• A responsible key role with a large scope for design
• Short decision-making paths and direct cooperation with the management in Germany and the USA
• A collegial, appreciative working environment
• Attractive remuneration and long-term perspective
• Flexible working hours and possibly home office options

Interested?

Then we look forward to receiving your application with your CV and relevant certificates at
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