Assistant Administrator - Hays

Your new company
If you thrive in a fast-paced, professional environment and love bringing structure, calm, and momentum to busy days, this role is for you. We're looking for a proactive Administrative Assistant who enjoys being at the heart of operations and takes pride in keeping everything running seamlessly.

Your new role

• Providing end-to-end administrative support to a dynamic business unit
• Managing and coordinating schedules and activities for bankers with a high degree of ownership
• Arranging complex business travel and handling logistics
• Processing expense reports accurately and on time
• Overseeing general office administration, including:

1. Maintaining office supplies and equipment
2. Partnering closely with IT and floor support to ensure all systems, phones, and computers run smoothly
3. Managing office seating plans, supporting new hires, and coordinating planned moves

• Supporting visiting colleagues from other offices

What you'll need to succeed

• 3-5 years of relevant experience, preferably within private banking or wealth management
• Fluency in English and Chinese to effectively liaise with internal teams in Mainland China.
• Excellent organizational, multitasking, and problem-solving skills
• Strong written, verbal, and interpersonal communication skills
• Sound judgment and professionalism at all times
• Flexibility, versatility, and a collaborative, team-oriented attitude
• Proficiency in Microsoft Office, Outlook, and Teams

What you need to do now
This is more than an admin role-it's an opportunity to be a trusted partner, gain exposure to a professional financial environment, and grow alongside a supportive and high-caliber team. Your contributions will be visible, valued, and impactful.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

This job posting is being managed on behalf of Cindy Chan - Registration Number: R22108490, Company Registration ID number: 200609504D, EA License Number: 07C3924