Administrator / Administrator of Residential Buildings

Place of work: Krakow

Your responsibilities

• The main tasks of the person employed in this position will include:
• independent, ongoing administration of entrusted housing communities,
• cooperation with Housing Community Boards and unit owners,
• ongoing contact with residents and handling reported issues,
• receiving, registering, and coordinating reports regarding defects, failures, and other technical problems,
• organizing and supervising maintenance, repair, renovation, and other works on properties,
• quality control and timeliness of services provided by external companies,
• cooperation with technical, cleaning, maintenance, renovation companies, and other contractors,
• preparing requests for quotations, analyzing offers, and presenting recommendations to Housing Community Boards,
• monitoring the execution of concluded agreements and reporting irregularities,
• supervision over the correct technical, order, and aesthetic condition of properties,
• organizing and coordinating periodic technical inspections of buildings and rectifying identified irregularities,
• maintaining and updating administrative documentation of properties,
• preparing letters, notifications, summons, draft resolutions, and other documents related to the functioning of communities,
• preparing materials for meetings of unit owners and participating in housing community meetings,
• implementing resolutions adopted by unit owners,
• cooperation with the accounting department regarding financial matters of communities, especially concerning costs, advances, settlements, and arrears,
• cooperation with law firms and other external entities in handling cases,
• conducting correspondence with owners, contractors, offices, and other institutions,
• ongoing monitoring of matters concerning entrusted properties and bringing them to completion,
• conducting site visits to properties and supervising ongoing works,
• acting in the best interests of Housing Communities and correctly performing duties arising from concluded agreements and applicable regulations.

Our requirements

• Essential:
• minimum 2 years of professional experience in administration or management of housing communities,
• practical knowledge of the principles of operation of housing communities,
• knowledge of the Local Ownership Act and basic regulations related to property maintenance,
• experience in cooperating with Housing Community Boards, unit owners, and contractors,
• experience in organizing and supervising renovation, maintenance, and technical works,
• ability to independently handle entrusted matters from problem reporting to its resolution,
• good knowledge of the MS Office suite, especially Word and Excel,
• very good work organization and ability to set priorities,
• independence, responsibility, and consistency in action,
• communication skills and ability to conduct conversations with residents and contractors,
• ability to draft letters and official correspondence,
• driving license category B.

Nice to have

• An additional advantage would be
• higher education, preferably in fields related to real estate, administration, construction, law, or economics,
• experience in independently managing several or a dozen or so housing communities,
• experience in preparing and conducting housing community meetings,
• knowledge of property management software "eMieszkaniec",
• experience in managing and supervising larger renovations and investments,
• knowledge of basic building law and regulations regarding periodic inspections of buildings,
• ability to read offers, cost estimates, and technical documentation,
• experience in negotiating cooperation terms with contractors and suppliers,
• knowledge of the principles of settling property maintenance costs.

We offer

• stable employment at KGDI Zarządzanie Sp. z o.o.,
• employment based on an employment contract / B2B – depending on preferences and experience,
• an independent and responsible position,
• opportunities for professional development in the real estate management industry,
• work in a professional and committed team,
• accounting, technical, and legal support in the ongoing service of communities,
• opportunities to gain experience in implementing renovations and investments,
• salary adequate to experience, scope of responsibility, and independence.
• Company phone, laptop
• Place of work
• Krakow and surrounding areas

By clicking the "Apply" button or otherwise sending your application, you consent to the processing of your personal data by KGDI ZARZĄDZANIE sp. z o.o. with its registered office at: Szewska 20/1, 31-009 Kraków (Employer), as the data controller, for the purpose of conducting recruitment for the position indicated in the advertisement.
Your personal data will be processed based on the following legal grounds: (a) to take action at your request before concluding a contract (e.g., information about expected salary and availability for work); (b) based on our legitimate interest (e.g., name, surname, date of birth, contact details, education, professional qualifications, previous employment history); c) based on your consent, which is expressed by sending application documents containing information such as, for example, image or interests.Providing all the personal data mentioned above is voluntary, however, the data listed in points a) and b) is necessary to participate in the recruitment process. Failure to provide data will result in the inability to consider your application. Providing the remaining data is voluntary, but may help to conduct the recruitment process efficiently.You have the right to request access to your data (including obtaining a copy), rectification of data, their erasure, restriction of processing, portability, as well as to object to their processing. You also have the right to lodge a complaint with the President of the Personal Data Protection Office.Your personal data may be transferred to providers of job advertisement publication services, recruitment management system providers, IT service providers (hosting), and IT system providers.The personal data you provide will not be used for profiling or automated decision-making.Your personal data will be processed for a period of 1 year, unless you have given separate consent for the use of your personal data in future recruitments.To exercise your rights or in case of any questions regarding the processing of your personal data, please contact us at: [email protected].