Administrative Specialist

We are looking for an Administrative Specialist for one of our clients from the industrial electronics industry.

Job responsibilities:

• General support in administering and maintaining a tool for managing office space - Space IQ, to optimize office space allocation and control usage and utilization of workspaces.
• Coordination of parking area in the office building and database related to parking regulations.
• Reporting and coordinating payments for rent - both for office space and parking spaces.
• Planning and organizing employee relocations.
• Coordinating furniture purchases and overseeing storage facilities.
• SUPPORTING changes in office layout and projects related to equipment replacement.
• Maintaining resources related to meeting rooms, including Outlook reservation system management.
• Leading documentation of photographic records and portfolio plans for office space.
• FULL SUPPORT in realizing team needs to make the work environment more effective and user-friendly.
• Collaboration with internal departments regarding maintenance of office infrastructure and fixed assets to ensure smooth daily operation of the office.

Expected qualifications:

• Professional experience: minimum 3+ years of experience in administration
• Moderate knowledge of English language
• Good knowledge of MS Office, especially Excel
• Excellent organizational skills
• Able to effectively set priorities
• Able to work in a team
• Proactive and detail-oriented

We offer:

• Employment based on a fixed-term contract - 1.5 years
• On-site work from 7:30 to 15:30
• Location of the workplace: Krakow Śródmieście
• Benefits outside of salary: Multisport card, medical package
• Professional development program (job-specific)
• Necessary tools for work