TIMBERTEK
1 month ago
Administrative Assistant
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Company information
- Company
- TIMBERTEK
- Location
- دبÙ, دب٠اÙإ٠ارات اÙعربÙØ© اÙ٠تØدة United States
- Posted
- 1 month ago
Job description
Job description:
Admin Assistant:
About the Role:
TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects.
We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team.
Key Responsibilities:
- Oversee daily administrative tasks, including documentation, filing, and record management.
- Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects.
- Prepare quotations, invoices, and maintain payment records.
- Maintain project documentation, service records, and job files.
- Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers.
- Assist the site team with scheduling, site access arrangements, and client follow-ups.
- Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests.
- Maintain supplier and client databases, contracts, and related documentation.
- Support general office administration, including attendance records and procurement of office and site supplies.
- Prepare basic reports on project progress, service requests, and ongoing jobs.
Requirements:
- Prior experience in the renovation or maintenance industry is essential.
- Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience.
- Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting.
- Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams.
- Proficient in Microsoft Office and comfortable learning CRM, scheduling software, and AI tools to improve workflow.
- Process-oriented with strong organizational and problem-solving skills.
- Detail-oriented with a high level of accuracy.
- Strong written English and communication skills.
Salary: AED 3000 per month
Work Arrangement:
This role is currently work-from-home. Depending on business requirements and performance, it may transition to a remote, hybrid, or onsite position in the future.
Why Join Us?
Join a collaborative and fast-paced team where your attention to detail, organizational skills, and ideas for improving processes will be valued and encouraged.
Job Type: Full-time
Work Location: Remote
Required skills
- microsoft office
- accuracy
- organizational skills
- full-time
- administrative assistant
- remote work
- maintenance
- installation
- construction
- documentation
- inventory management
- communication skills
- scheduling
- reporting
- crm
- procurement
- contracts
- tools
- problem-solving skills
- sales team
- project coordination
- database management
- business administration
- invoices
- fit-out
- office administration
- task management
- detail-oriented
- maintenance industry
- site team
- contracting
- restoration
- polishing
- hybrid work
- quotations
- ai tools
- client communication
- dubai
- office supplies
- client follow-ups
- sanding
- supplier communication
- filing
- scheduling software
- project documentation
- residential projects
- site visits
- process-oriented
- service records
- interiors
- flooring
- replenishment
- operations support
- remote location
- work-from-home
- payment records
- service requests
- written english
- record management
- hospitality projects
- office coordination
- project progress
- attendance records
- renovation industry
- job files
- quotation requests
- onsite position
- finishing products
- wood flooring
- internal team communication
- flooring materials
- site access arrangements
- client enquiries
- site supplies
- aed 3000
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