Administrative Assistant

Perform controls and processings related to Accounts Payable, Accounts Receivable, and Human Resources, with accuracy and within the required deadlines.

• Open the cash register, checking daily movement of money, cards, invoices, foreign currencies, deposit receipts, etc., and making the corresponding deposits daily.

• Provide sending of titles to receive to clients, following established standards and procedures.

• Follow up on overdue title/cartoon accounts, contacting customers in arrears, identifying causes, and providing inclusion and deletion of titles, following established procedures.

• Follow up on account payments, raising the entire process, checking with payment values, and making payment reductions via system.

• Separate all documentation (invoices, bills, duplicates, reports) according to each process (fiscal and accounts payable), as well as prepare and send electronic files to banks for processing.

• Launch invoices in the system, generate accounts payable reports, and submit them for approval from the immediate superior.

• Close the cash register, separating and checking documents of daily movement and executing a reduction in the system.

• Perform all processes of admissions, disconnections, vacations, contract terminations, as well as follow up on process completion by the outsourced company.

• Provide inclusion/exclusion of employees in health plans and life insurance through the system.

• Make requests for transportation vouchers and basic baskets according to administrative calendar.

• Control electronic attendance/punch card, checking frequencies, issuing reports containing absences, delays, overtime, bank hours, etc., submitting to responsible supervisors and updating the system.

• Perform area routines, following established procedures of "Auto Control".

• Distribute various documents to colleagues (holleriths, punch cards, transportation vouchers, etc.) collecting respective signatures.

• Organize and control the document archive of the area.

• Execute other correlated tasks according to the area's needs.