Administrative Assistant - Inspection

1. Coordinate Inspections:

• Schedule and organize inspections for various commodities.
• Ensure all necessary documentation and permits are in place before inspections.

• Prepare and maintain detailed inspection reports.
• Ensure compliance with industry standards and regulations.
• Record and track inspection results and non-compliance issues.

• Updates and Feedback: Provide regular updates to clients about the status of their inspections. This includes notifying them of any delays, issues, or changes in the inspection schedule.
• Initial Contact: Establish and maintain strong relationships with clients. This includes understanding their specific inspection needs and expectations.
• Report Delivery: Ensure that clients receive detailed and accurate inspection reports in a timely manner. Address any questions or concerns they may have about the findings.
• Team Collaboration: Work closely with inspectors, quality control teams, and other internal departments to coordinate inspection activities. Ensure everyone is informed about their roles and responsibilities.
• Issue Resolution: Facilitate communication between different teams to quickly resolve any issues that arise during the inspection process.

• Verify that inspection procedures are followed correctly.
• Implement and monitor quality control measures to ensure the accuracy and reliability of inspection results.

• Ensure all inspections comply with relevant legal, regulatory, and internal standards.
• Stay updated on changes in industry regulations and standards.

• Assist in the training and onboarding of new inspection staff.
• Manage inspection-related records and databases.

Requirements

• Langues

• English - Must have
• Spanish or Mandarin - Either or must have
• French - A plus
• Dutch - A plus

• A degree in a relevant field such as Engineering, Business Administration, or a related discipline is often preferred.

• Previous experience in the TIC industry or a related field is a plus
• Familiarity with commodity inspection processes and standards is a plus
• Sales experience is a plus

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Proficiency in using inspection management software and tools a plus.

• Office Suite ( Teams, Outlook, Word, Excel)
• AI tools a plus
• Automation experience a plus

Benefits

Potential travel opportunities

Career potential to grow into an Account Manager role (up to Key Account Manager)