Administrative Assistant

About Us: HomeLife Realty Services Inc. is one of Canada’s most established and respected real estate brands, representing over 160 offices and thousands of REALTORS® across the country and internationally. Our head office oversees marketing, communications, and franchise operations, supporting a growing network known for professionalism, integrity, and innovation. We’re looking for an Administrative Assistant who’s cheerful, organized, and ready to take ownership of a role that blends creativity, administrative tasks, and collaboration. Job Summary: As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our head office. You will provide administrative support to various departments, manage office tasks, and contribute to a positive and productive work environment. The ideal candidate is detail-oriented, a strong communicator, and enjoys working in a fast-paced environment. Key Responsibilities: * Manage and coordinate office tasks, including but not limited to, answering phones, managing mail, and ordering office supplies. * Assist in the preparation of presentations, reports, and other documents. * Maintain and update databases, records, and filing systems. * Provide administrative support to different departments, as needed. * Coordinate and schedule meetings, appointments, and travel arrangements. * Assist with event planning and execution. * Handle confidential information with discretion. * Other duties as required. Qualifications: * Proven experience as an Administrative Assistant or in a similar role. * Excellent organizational and time-management skills. * Strong communication and interpersonal abilities. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and as part of a team. * Attention to detail and accuracy. * High school diploma or equivalent. Benefits: * Competitive salary. * Comprehensive benefits package (health, dental, vision). * Paid time off and holidays. * Professional development opportunities. * A supportive and collaborative work environment.