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Administrative Assistant & Bookkeeping - South America

Full Time 192.00 - 172800.00

Job description

Job Description: Administrative Assistant & Bookkeeping

Location: Remote (Work from Home)
Schedule: 8:00 AM – 5:00 PM - PST, CST,EST (depending on the client)
Compensation: $1,200 USD per month

ROLE DEFINITION

We are seeking a full-time Administrative Assistant & Bookkeeping to ensure smooth back-office operations and reliable support for the sales and management teams. This position combines traditional administrative duties with accounting-related responsibilities, including invoices, billing, and tax filings. The ideal candidate will be detail-oriented, proactive, and able to work independently in a fast-paced remote environment.

RESPONSIBILITIES
  • Provide daily administrative support to sales and management teams.
  • Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date.
  • Manage invoices, billing, and sales tax processes, including filing and payment.
  • Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system).
  • Track and follow up on outstanding tasks for sales staff.
  • Assist with preparation of documents, contracts, and internal reports.
  • Monitor shared email inboxes and ensure timely responses or task delegation.
  • Coordinate with vendors, internal stakeholders, and accounting teams as needed.
  • Support in managing schedules, appointments, and task priorities.

QUALIFICATIONS
  • High school diploma or equivalent; additional administrative or accounting coursework is a plus.
  • Proven experience in administrative support, billing, or accounting assistant roles.
  • Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar).
  • Proficiency in QuickBooks (Desirable)
  • Strong understanding of invoices, billing, sales tax filing, and reconciliations.
  • Excellent organizational and multitasking skills.
  • Strong written English skills; verbal fluency preferred.
  • Ability to work independently, maintain accuracy, and meet deadlines.

REQUIREMENTS
  • Professional remote work environment and reliable internet.
  • Availability to work full-time within U.S. time zones (PST, CST, or EST).
  • Attention to detail and a proactive mindset.
  • Comfortable using task management and communication tools.
  • Introductory video submission required as part of the hiring process.

Required skills

sales reconciliations attention to detail organizational skills full-time administrative assistant remote management spreadsheets accounting bookkeeping work from home excel crm independent work proactive mindset data entry google workspace invoices billing quickbooks accounting teams task management deadline management schedules vendor coordination crms back-office operations appointments accounting systems multitasking skills communication tools est written english skills microsoft dynamics sl accounting platforms sales tax filing reliable internet pst internal reports cst sales tax internal stakeholders u.s. time zones verbal fluency microsoft sl video submission introductory video property invoices task priorities professional remote work environment

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Company information

Company
Scalesource
Location
Brasil
Brazil
Posted
11 months ago
View all jobs at Scalesource

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