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Administrative Officer External Service/Ward-District Coordinator
Job description
For the municipality of Harlingen, we are looking for an Administrative Officer External Service/Ward-District Coordinator. You are the ambassador of the municipality of Harlingen. You communicate easily with residents and colleagues, tackle tasks promptly, enjoy variety and work together to solve problems. You remain positive and maintain calmness, even during hectic moments or when dealing with incoming complaints. You know how to prioritize complex agenda management with various municipal interests. Additionally, you carefully monitor workflows and have affinity for technology, management, and maintenance.
The external service team of the municipality of Harlingen performs all necessary tasks in the field of management and maintenance of public space and community greenery. They strive every day to keep Harlingen beautiful and improve it further.
Responsibilities
Your profile
The external service team of the municipality of Harlingen performs all necessary tasks in the field of management and maintenance of public space and community greenery. They strive every day to keep Harlingen beautiful and improve it further.
Responsibilities
- You manage files, agendas, emails, and tasks independently, including handling and correspondence.
- You receive complaints and information (telephonically and in writing), monitor progress, and ensure timely processing.
- You process, control, and archive data, such as tank levels, kilometers, and reports on litter and CBS data.
- You keep track of recurring activities, prepares them, and implements them, such as exemption from seatbelt, mud campaign, we're going back to school, Christmas tree action, tile out of the tree in, etc.
- You organize meetings independently and prepares them content-wise, such as meetings, broad consultation playgrounds and ward or district shows. You are responsible for taking notes, managing action lists, and recording discussed topics, for example, around EHBO, hygiene, safety, subsidy, fundraising, or inviting guest speakers.
- You oversee, as a manager, the digital processing in the ABS-web (logbook of the 16 playgrounds).
- The work for the residents of Harlingen sometimes goes on 24 hours a day; therefore, it is important that you are available for emergencies or events when needed.
Your profile
- You are communicatively strong and customer-oriented.
- You can handle chaos well and remain calm under pressure.
- You have organizational talent and are skilled at setting priorities.
- You have affinity for technology, management, and maintenance.
- You are flexible in your availability and willing to be available outside regular working hours if needed.
Required skills
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Company information
- Company
- Bright Professionals
- Location
-
Nederland, Friesland, Harlingen
Netherlands - Posted
- 8 months ago
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