Accounts Payable Agent

Performing daily accounts payable activities mainly process incoming invoices on a daily basis and making sure they are paid on a timely basis. Making sure the exceptions on the invoices are being solved quickly with having good interaction between de several departments. Checking statements and provide feedback to the vendors about their outstanding invoices.

Tasks and Duties

For detailed job-specific tasks and duties completed on a regular basis by the employee, also must be consider the Accounting Standard and Procedures on Insite. This section lists job-specific tasks and duties, such as the ones listed below, that are completed on a regular basis by the Accounting Agent.

• Review and submit payable detail in accounting system, ensuring overhead expenses are allocated to the correct cost center, operational cost is matched against the appropriate provision and Tax is accounted for
• Setup and maintain service provider account in GCI system
• Update vendor statements
• File invoices, statements and any accounting related documents when necessary
• Ensure communication with local branches
• Works with internal customers in Operations to provide support and assist with cost accounting and billing
• Build good relationships with Vendors in order to accomplish efficient process changes if needed
• Timely pay invoices to our service provider in order to maintain our credit.
• Review, approve and support other Expeditors employees with their expenses in Concur.
• Checking and provide feedback towards our service providers about their outstanding invoices
• Check and making sure intercompany invoices are collect and paid timely towards other offices
• Settle the balance on invoice level between departments by matching invoice vs protection
• Prepare and support supervisor with creating and follow up on the BNP report
• Weekly 1 on 1 meeting with Operational departments
• Other tasks/duties as deemed appropriate by your management team.
• Support Accounting Department with miscellaneous projects and assignments

Physical Demands

This section lists physical demands required of this job and may be edited to the specific job role.

• Use of standard office equipment - computer with keyboard and mouse, phone, fax/copy/scan machine, etc.
• Write with pencil/pen/marker
• Functions performed primarily while seated at desk

Accounting Agent Job-Specific Performance Expectations

This section lists the core business-critical performance expectations applicable to all Accounting Agents,

• Timely and Accurate Accounting Processing

Depending on the role, one or both of the below may apply to the accounting clerk. Payables: Manages the accounts payables processes, including setting up service provider accounts, receive, review, approve and records payables accurately and timely, as per Expeditors' accounting policies. Manages the disbursement process to ensure service providers are paid accurately and timely. Receivables: Manages the accounts receivables process, including receiving, safeguarding, and recording customers’ receipts, as per Expeditors' accounting policies. Assists in the credit management process to ensure customers remain within agreed credit and payment terms.

• Accounting Exception Management

Proactively monitors exception reports to identify problems on accounts, analyze exceptions and to effectively resolve issues with internal and external