Accounts Administrator

About the Role
You will play a key role in supporting the AP function locally, coordinating enquiries between vendors, internal staff, and approval managers, and ensuring smooth invoice handling. While the AP process is offshore in Malaysia, this role focuses on problem-solving, communication, and supporting internal teams.

Responsibilities

• Coordinating accounts payable enquiries and resolving invoice issues
• Liaising between vendors and internal staff to ensure approvals and POs are correct
• Following up on purchase orders and maintaining the PO register
• Using the AP/payables systems (Basware / Alusta) to manage transactions
• Training and supporting internal colleagues in system use
• Maintaining attention to detail and ensuring timely, accurate processing

Experience

• Minimum 2 years’ administration or AP experience in a medium-to-large company
• Basic understanding of AP concepts: reconciliations, supplier statements, POs
• Strong communication and interpersonal skills; confident liaising with internal teams and vendors
• Friendly, approachable, and easy-going personality – someone who fits well into a small team
• Professional, reliable, and attentive to detail
• Fast learner, adaptable, and able to work with multiple systems

Team & Culture
You’ll be joining a small team of three, where collaboration, professionalism, and getting things done are highly valued. Carmen, the manager, fosters a straightforward and supportive management style.

Hours & Location

• Standard office hours, in the Auckland office
• Fully office-based (work from home not available)

Contract Details

• Start date: 12 January 2026
• 6-month temporary role, with potential to move to permanent

Apply
For further information, please call Christina Heir from Aura on 021 860 611. Please note that all applications will be acknowledged electronically unless otherwise specified. Visit our website for more opportunities www.auraconsulting.co.nz.