Account Executive

About Us

Hanna Instruments is a global manufacturer of scientific instruments used across Laboratory, Water Treatment, Education, Research, Food & Beverage, Agriculture, and various industrial sectors. With over 3000 high-precision products, our manufacturing facilities span the USA, Romania, and Mauritius. Our Indian operations are headquartered in Navi Mumbai with a strong nationwide Sales & Service network.

Key Responsibilities

Inventory Management

• Update and maintain accurate inventory records in Zoho .
• Perform regular stock reconciliation to match physical stock with system data.
• Track stock movement, stock availability, and coordinate with warehouse/logistics teams.
• Assist in preparing inventory reports and ensuring correct cost entries.

Order Processing

• Process sales orders: verify pricing, discounts, customer details, tax calculations, and product availability.
• Coordinate with sales and dispatch teams for timely order execution.
• Support in resolving order-related issues or discrepancies.
• Maintain proper documentation and tracking for all processed orders.

Purchase Management

• Create and maintain purchase orders, verify supplier details, pricing, and delivery timelines.
• Coordinate with vendors for order confirmations and timely deliveries.
• Ensure accurate posting of purchase invoices in Zoho Books.
• Assist in tracking outstanding POs, delivery delays, and vendor follow-ups.

Import Purchase Support

• Handle import-related documentation like BOE, packing lists, invoices, etc.
• Assist in calculating landed cost, customs duties, taxes, and foreign exchange considerations.
• Coordinate with shipping agents, customs brokers, and suppliers for import-related tasks.

Accounting & Compliance

• Book vouchers, invoices, receipts, and payments in Zoho .
• Support accounts payable and accounts receivable processes.
• Perform bank reconciliation and maintain records of payments/outstandings.
• Ensure compliance with GST, TDS, and other accounting guidelines.
• Maintain organized financial and transactional records for audit purposes.

Qualifications & Skills

• Bachelor’s degree in Accounting, Commerce, Finance, or related field.
• Experience: 4+ years in accounting, inventory handling, order processing, or purchase operations.
• Mandatory: Hands-on experience in Zoho Books, especially inventory, sales orders, and purchase modules.
• Strong understanding of GST & TDS basics.
• Good knowledge of import documentation and cost calculation (preferred).
• Proficient in MS Office, especially Excel (VLOOKUP, Pivot Table).
• Strong organizational skills, attention to detail, and ability to work cross-functionally.